summary/objective
The Material Management / Inventory Supervisor oversees inventory control activities, including ERP inventory transactions in the consumption of materials, sampling coordination, and routine cycle counting within a GMP-regulated environment. This role ensures accurate inventory records, material traceability, and compliance with regulatory and safety standards. The Supervisor will manage a team of material handlers and technicians that will work closely with Quality Assurance, Production, Warehouse, Finance, and Planning to ensure timely material availability and inventory integrity.

essential functions

• Maintain inventory accuracy through timely and correct ERP transactions for goods consumption, issuance, returns, adjustments, and transfers.
• Generate and analyze ERP inventory reports to identify variances and resolve issues.
• Supervise the dispensing of raw materials for production in accordance with batch records, SOPs, and GMP requirements.
• Ensure proper documentation, labeling, and segregation of dispensed materials.
• Coordinate with Planning and Quality Control to ensure material sampling requests are fulfilled, and the chain of custody is maintained.
• Lead routine cycle counts, perform inventory reconciliations, and investigate discrepancies.
• Partner with Warehouse and Production departments to verify inventory reconciliations.
• Work with the Finance department to process any confirmed inventory adjustments.
• Maintain compliance with internal inventory control policies and audit readiness.
• Ensure all inventory-related activities comply with cGMP, FDA, DEA (if applicable), and internal quality standards.
• Maintain complete and accurate documentation for all material movements and transactions.
• Support internal and external audits by preparing and presenting required records.
• Train, coach, and supervise assigned personnel to ensure safe and efficient operations.
• Develop and enforce standard operating procedures (SOPs) related to inventory, sampling, and dispensing.
• Promote a culture of safety, accountability, and continuous improvement.

required skills/ abilities

• Proficient in ERP system transactions for inventory and material management.
• Hands-on experience with dispensing operations and material sampling in a cleanroom or controlled area.
• Strong understanding of cycle counting, reconciliation, and inventory variance investigation.
• Solid knowledge of GMP, FDA, and DEA requirements.
• Strong leadership, communication, and problem-solving skills.

education and experience

• Associate’s or Bachelor’s degree in Supply Chain Management, Logistics, Life Sciences, or a related field preferred.
• Minimum 3–5 years in material management or inventory control within a GMP-regulated pharmaceutical environment

physical demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  The employee may be required to sit at a computer or be on their feet for long periods of time.  This job requires the need to be able to lift up to fifty (50) pounds.

work environment

Must be able to work in warehouse and controlled environments (e.g., cleanroom gowning required).

position type/expected hours of work
This is a full-time position.  Days and hours of work are Monday through Friday, but extended (earlier or later) work times or weekend work may be required.